Privacy Policy
1. Privacy at a Glance
General Information
The following information provides a brief overview of what happens to your personal data when you visit this website. Personal data refers to any information that can be used to identify you personally.
For detailed information on data protection, please refer to the following sections of this Privacy Policy.
Data Collection on This Website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find the contact information in the “Data Controller” section.
How do we collect your data?
We collect your data, in part, when you provide it to us. This may include, for example, data you enter into forms or provide when booking an appointment.
Other data is collected automatically or with your consent when you visit the website through our IT systems. This primarily includes technical data such as browser type, operating system, time of page view, or IP address.
What do we use your data for?
Some of the data is collected to ensure that this website functions properly. Other data is processed to handle your inquiries, coordinate appointments, or provide the services you have requested.
What rights do you have regarding your data?
You have the right at any time to request, free of charge, information about the source, recipients, and purpose of your stored personal data. In addition, you have the right to rectification, erasure, restriction of processing, data portability, and the right to withdraw any consent you have given.
You also have the right to file a complaint with a data protection supervisory authority.
2. Data Controller
The entity responsible for data processing on this website is:
IT-Inspiracy
Alexander Frericks
Basteistr. 48
53173 Bonn
Germany
E-Mail: datenschutz@it-inspiracy.com
The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.
3. Hosting
This website is hosted by the following provider:
IONOS SE
Elgendorfer Straße 57
56410 Montabaur
Germany
When you visit this website, the hosting provider collects various log files, including your IP address.
The processing is based on Article 6(1)(f) of the GDPR. Our legitimate interest lies in the secure, stable, and efficient provision of our online services.
A data processing agreement has been entered into with the hosting provider in accordance with Article 28 of the GDPR.
4. General Information on Data Processing
Unless a more specific retention period is specified in this Privacy Policy, we will retain personal data until the purpose for which it was processed no longer applies.
If there are any legal retention requirements, the data will be deleted once the applicable retention periods have expired.
The processing of personal data is carried out exclusively in accordance with the applicable legal provisions, in particular on the basis of:
- Art. 6(1)(a) of the GDPR (Consent)
- Art. 6(1)(b) of the GDPR (Contract or pre-contractual measures)
- Art. 6(1)(c) of the GDPR (legal obligation)
- Art. 6(1)(f) of the GDPR (legitimate interest)
5. Cookies and Consent Management
Our website uses cookies and similar technologies.
Some of these technologies are technically necessary to provide the website. Others are used only with your express consent.
You may withdraw or modify your consent at any time, effective for the future.
Complianz
We use the consent management platform Complianz to manage your consents.
The provider is:
Complianz B.V.
Kalmarweg 14-5
9723 JG Groningen
Netherlands
Complianz is hosted locally on our web server. Your consent data is not transmitted to Complianz's servers.
A technically necessary cookie is used to store your consent.
The processing is based on Article 6(1)(c) of the GDPR and Article 6(1)(f) of the GDPR.
6. Scheduling appointments via Zeeg
We use the Zeeg service for online appointment scheduling.
The provider is:
Zeeg GmbH
Friedrichstraße 114A
10117 Berlin
Germany
When you book an appointment, the information you provide will be processed. This may include, in particular:
- Name
- Email address
- Phone number (optional)
- Preferred date
- Optional messages or comments
The data will be used solely for the purpose of planning, conducting, and following up on the requested appointment.
The processing is based on your consent pursuant to Article 6(1)(a) of the GDPR or for the purpose of taking steps prior to entering into a contract pursuant to Article 6(1)(b) of the GDPR.
A data processing agreement in accordance with Article 28 of the GDPR has been entered into with Zeeg.
7. Calendar Integration (Apple iCloud)
To manage scheduled appointments, the appointment data entered via Zeeg is synced to our Apple iCloud calendar.
In particular, this may involve the processing of your name, the appointment time, and other information you provided when booking the appointment.
The data is processed solely for the purpose of organizing and carrying out the agreed-upon appointments.
The legal basis is Article 6(1)(b) of the GDPR.
8. Online meetings via Zoom
When booking an appointment, you may have the option to select an online appointment via Zoom.
In this case, a Zoom meeting link will be automatically generated and used to conduct the meeting.
Participation in online meetings is voluntary.
For information about Zoom's processing of personal data, please refer to Zoom's Privacy Policy.
The processing is based on Article 6(1)(b) of the GDPR and Article 6(1)(a) of the GDPR.
9. Online forms and self-assessment via Jotform
We use the Jotform service to provide online forms and self-assessments.
The provider is:
Jotform Ltd.
6 Albert Mews
London N4 3RD
United Kingdom
The following data, in particular, may be processed via the forms:
- Answers to the relevant questions
- contact details provided voluntarily
- Name
- Email address
Completing the forms is voluntary.
Once you have completed a self-assessment, the data you have entered can be used to provide you with the desired analysis.
The data will be used solely for the purpose of processing the relevant form, compiling the analysis and dealing with your enquiry.
The processing is carried out on the basis of your consent in accordance with Article 6(1)(a) of the GDPR.
For data processing, the data storage solution offered by Jotform within the European Union was selected.
A data processing agreement has been concluded with Jotform in accordance with Article 28 of the GDPR.
The form data will be automatically deleted once the purpose for which it was processed has been fulfilled. Currently, data is automatically deleted after 90 days at the latest, provided there are no legal retention requirements to the contrary.
10. Automated data transfer via Make
We use the Make service to automate individual processes.
For further information on data protection at Make, please visit:
https://www.make.com/en/privacy-notice
Make is used to automatically transfer data from forms to other systems we use.
This applies in particular to the transfer of selected form data between Jotform and Brevo.
Your data is processed solely for the purpose of providing the services you have requested, on the basis of your consent or for the purpose of taking pre-contractual measures.
A data processing agreement (DPA) has been concluded with the service provider.
11. E-book downloads and information materials
On our website, you can request free information materials, guides, checklists or e-books.
To this end, we process the data you have provided, in particular your email address.
The data is processed solely for the purpose of providing the requested content.
Unless you give your separate consent to receive our newsletter, we will not use your data to send you regular newsletters.
The legal basis is Article 6(1)(b) of the GDPR (processing necessary to fulfil your request) or Article 6(1)(a) of the GDPR (consent).
12. Brevo (CRM, email communication and newsletters)
We use the Brevo service to manage contacts, send emails, provide requested content and send out our newsletter.
The provider is:
Sendinblue GmbH (Brevo)
Köpenicker Straße 126
10179 Berlin
Germany
We use Brevo in a number of areas:
- Management of prospect and customer data
- Provision of requested content
- Sending emails
- Sending newsletters
- Record of consents given
- Managing contact enquiries
As part of a self-assessment, in addition to the contact details provided, a summary of the self-assessment results may also be stored in our CRM system in order to process your enquiry, provide the requested information and enable us to follow up with you at a later date.
Data processing is carried out on the basis of your consent or for the purpose of taking pre-contractual measures in accordance with Article 6(1)(a) or (b) of the GDPR.
A data processing agreement has been concluded with Brevo in accordance with Article 28 of the GDPR.
13. Newsletter
If you subscribe to our newsletter, we will process the data required for this purpose.
These include, in particular:
- Email address
- Date and time of registration
- Proof of consent
- information provided voluntarily, where applicable
We use the double opt-in procedure to send out our newsletter.
This means:
Once you have registered, you will receive an email containing a confirmation link. Your email address will only be added to our newsletter mailing list once you have successfully confirmed your subscription.
The processing is carried out solely on the basis of your consent in accordance with Article 6(1)(a) of the GDPR.
You may withdraw your consent at any time with future effect. You will find an unsubscribe link in every newsletter.
Analysis of newsletter usage
Provided that you have consented to this or the software used offers the relevant functions, we may analyse,
- if s Newsletter-Email has been opened,
- which Links have been clicked on,
- when a Newsletter has been opened.
This information is used solely to improve our content and to tailor our information to your needs.
The processing is carried out on the basis of your consent in accordance with Article 6(1)(a) of the GDPR.
14. Google reCAPTCHA
We use Google reCAPTCHA to protect our forms from misuse and automated submissions.
The provider is:
Google Ireland Limited
Gordon House
Barrow Street
Dublin 4
Ireland
The use of reCAPTCHA may involve the processing of various types of information, including in particular:
- IP-address
- Browser information
- Operating System (OS)
- Referrer-URL
- Movements made with your mouse
- Keyboard input
- Usage patterns
This information may be transmitted to Google’s servers and processed there.
The use of reCAPTCHA is subject exclusively to your consent via our consent management system, insofar as this is technically possible.
The legal basis is Article 6(1)(a) of the GDPR.
For further information, please visit:
https://policies.google.com/privacy
https://policies.google.com/terms
15. Local fonts
Google Fonts (locally hosted)
This website uses Google Fonts.
The fonts are hosted locally on our Webserver.
No connection is made to Google's servers in this process.
Font Awesome (locally hosted)
We use Font Awesome to display symbols and icons.
The files are hosted locally.
No connection is made to Font Awesome's servers in this process.
16. External Links
Our website contains links to external websites and services, in particular to:
- Your Email-Application
If you click on such a link, you will leave our website.
The respective website operators are solely responsible for the processing of personal data on their respective landing pages.
17. Recipients of personal data
As part of our business operations, we work with external service providers.
These include, in particular:
- IONOS (Hosting)
- Complianz (Consent Management)
- Zeeg (Appointment management)
- Apple iCloud (Calendar management)
- Zoom (Online-Meetings)
- Jotform (Questionaire online-forms and self-assessments)
- Make (Automation)
- Brevo (CRM and Newsletter)
- Google (reCAPTCHA)
Personal data will only be disclosed in accordance with the law.
18. Your Rights
You have the right at any time to:
- request information about your stored data,
- have incorrect data corrected,
- request the erasure of your data,
- restrict processing,
- object to the processing,
- receive your data in a structured format,
- withdraw consent that has been given, with effect from now on.
To exercise your rights, simply send an informal message to the contact details provided in the legal notice or in this privacy policy.
19. Right of appeal
You have the right to lodge a complaint with a data protection supervisory authority regarding the processing of your personal data.
In particular, the supervisory authority responsible is that of your usual place of residence, your place of work, or the place where the alleged data protection breach occurred.
20. SSL and TLS encryption
This website uses SSL or TLS encryption for security reasons and to protect confidential content.
This ensures that any data you send to us cannot be accessed by unauthorised third parties.
You can confirm that a connection is encrypted by the “https://” in your browser’s address bar and by the padlock icon in your browser.